DBB1117 OFFICE AUTOMATION TOOLS

Description

SESSION	JULY-AUGUST 2025
PROGRAM	BACHELOR OF BUSINESS ADMINISTRATION
SEMESTER	I
COURSE CODE & NAME	DBB1117 OFFICE AUTOMATION TOOLS

 

 

Set – 1

 

1. Define Office Automation. 10

Ans 1.

Office automation refers to the application of information technology, communication tools, and software systems to perform everyday administrative and operational activities efficiently. It replaces manual processes with digital systems, ensuring greater accuracy, faster task completion, and improved coordination among employees. The modern business world relies heavily on office automation to streamline data handling, reporting, and communication processes, which

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2. Differentiate between Read-only Memory & Random Access Memory. 10

Ans 2.

Memory is the backbone of any computer system because it determines how efficiently data can be processed, stored, and retrieved. Two crucial types of memory—Read-Only Memory (ROM) and Random Access Memory (RAM)—work together to ensure that a computer performs its tasks effectively. Although both store data, they differ in their nature, purpose, and functionality. Understanding these differences is essential for grasping how computers operate at both the hardware and

 

3. Discuss the role of sorting in Excel sheets. 10

Ans 3.

Sorting in Microsoft Excel is a vital data management feature that allows users to arrange and analyze large sets of information systematically. It helps organize data based on specific criteria, such as alphabetical order, numerical value, or date, enabling users to interpret results efficiently. Sorting enhances clarity, simplifies reporting, and supports decision-making processes by presenting data logically and meaningfully.

Concept and Function

Set – 2

 

4. Difference between input and output devices. 10

Ans 4.

In computer systems, hardware components are categorized based on their role in data processing. Among them, input and output devices are two essential components that facilitate communication between the user and the computer. Input devices allow users to feed data and commands into the computer system, while output devices display or produce the processed information in a human-readable format. Together, they form the backbone of human–computer interaction.

Meaning of

 

5. Explain the system and application software with examples. 10

Ans 5.

Computer software is the soul of every computing system, as it provides instructions for the hardware to perform specific tasks. Broadly, software is classified into two main categories—system software and application software. While system software manages and operates the computer hardware, application software helps users perform particular tasks or solve specific problems. Understanding both types is essential to grasp how computers function efficiently.

System Software

System

 

6. Describe the phases in the SDLC Life Cycle. 10

Ans 6.

The Software Development Life Cycle (SDLC) is a systematic process used by software developers and organizations to design, develop, test, and deploy high-quality software. It ensures that the final product meets user expectations, stays within budget, and is delivered on time. The SDLC provides a structured approach that minimizes risks, ensures quality, and improves overall project management efficiency.

1. Requirement